Committee Roles

Chairwoman

To provide leadership and ensure the HKLTL Committee functions effectively and efficiently.  This involves:

• Making sure the appropriate rules and procedures are in place to facilitate the smooth functioning of the league and the Committee.
• Representing the HKLTL as its figurehead, and being the first point of contact for all communications.
• Receiving and handling enquiries, suggestions, complaints and in turn communicating news, rule changes, Committee decisions and other important information to the league.
• Overseeing and coordinating the various functions of the Committee.
• Chairing Committee and Captains’ meetings to ensure all views are represented and considered.

Secretary

 To support the Chairwoman in ensuring the smooth functioning of the HKLTL Committee.  This involves:

• Organising Committee meetings and Captains’ meetings.
• Compiling discussion items for meetings.
• Preparing and distributing the Agenda and Minutes of Committee and Captains’ meetings.
• Following up on action items after meetings to ensure their satisfactory completion.
• Coordinating the league booklet, revisions and printing.
• Maintaining user-friendly records of league issues and correspondence in hard and soft copy, so as to ensure transferability and accessibility.

Treasurer

To oversee the finances of the HKLTL. This involves:

• Maintaining the HKLTL bank account, book keeping and record keeping of registration and other fees.
• Financial planning and budgeting for events such as meetings, tournaments and the Annual Awards Luncheon.
• Funding and fund-raising.
• Maintaining systematic and user-friendly financial records so as to ensure transferability and accessibility.

Registrar

To manage the registration of teams and admnistration of the divisions.  This involves:

• Processing team registrations in accordance with the HKLTL Rules and guidelines
• Maintaining team lists and a player database
• Liaising with coaches for Coaches Assessments for new players
• Preparing season-ending result summaries across divisions and scenarios for team movements.
• Maintaining systematic and user-friendly player and team records, so as to ensure transferability and accessibility.

Scheduler

 To set the schedule of matches for the season.  This involves:

• Compiling the school calendars for all the major schools in Hong Kong
• Compiling the public holidays for the year ahead
• Determining the court limitations of various club and public venues
• Overlaying these calendars and venue restrictions with the match requirements for every division.
• Sending the draft schedule out to Captains.
• Preparing the final schedule for the year ahead.

Division Representatives

To manage all matters pertaining to the respective division.  This involves:

• Attending all Committee and Captains’ meetings.
• Communicating with Captains on all league issues.
• Handling complaints or problems, in conjunction with the Chairwoman
• Keeping a record of the list of teams in that division, match results, player statistics, and any other items of pertinence.
• Obtaining weekly match results, checking scores for accuracy, noting guest players and sending out consolidated results on a timely basis.
• Checking all dates and spellings of Match Schedule for that division.
• Assisting the Registrar in overseeing annual team registrations for that division.
• Maintaining systematic and user-friendly records so as to ensure transferability and accessibility. 

Social Coordinator:  

To organize HKLTL’s two major fundraising events: the Annual Awards Luncheon in May and the Christmas tournament in December, as well as providing support for the social aspects of any HKLTL tournament.  This involves:

• Identifying Hong Kong-based charity organisation(s) to be beneficiaries of the fundraising events.
• Choosing event venues, and coordinating with venue providers for venue setup.
• Setting up targets for fundraiser, determining ticket prices in consultation with the Treasurer.
• Working out SAVE THE DATE notices and registration forms for the events.
• Finding sponsors and donors for lucky draw prizes.
• Organising trophies for winners.
• Organising gifts for attendees.
• Collecting registrations, payments and donations/gifts from the teams and individuals.
• Working out event schedules, seating plans, entertainment plans (if any).
• Playing the leading role in the events including signing up, introducing charity groups, giving prizes and raffles, etc.