Executive Committee

Chairwoman

Lead the Committee and ensure the Hong Kong Ladies Tennis League functions effectively and efficiently.

• Provide leadership and strategic direction for the HKLTL.
• Manage overall operations of the league.
• Oversee and coordinate Committee functions including Executive Committee matters.
• Secure adequate resources to facilitate the smooth functioning of the league.
• Implement rules and processes to efficiently run the league and ensure an inclusive tennis community.
• Communicate decisions, priorities, and direction to all members of the league.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

Secretary

Support the Chairwoman in ensuring the smooth functioning of the HKLTL Committee.

• Organize all Committee and captains meetings including logistics and agenda.
• Prepare and distribute the Agenda and Minutes of Committee and Captains’ meetings.
• Follow up on action items after meetings to ensure their satisfactory completion.
• Facilitate all communications from the committee to the broader league membership as well as the handling of all complaints and suggestions from league members to the committee.
• Coordinate the league handbook publication and revisions.
• Participate in Executive Committee decisions as they arise.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

Treasurer

Oversee the financial administration for the HKLTL.

• Manage the HKLTL bank account and financial transactions for league activities and fundraising.
• Collect incoming funds from all league activities including registration, sponsorship and fundraising.
• Reconcile HKLTL bank records against all money generating activities.
• Prepare the HKLTL financial forecast and budget for the operation of the league.
• Participate in Executive Committee decisions as they arise.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

Registrar

Manage the registration of teams and administration of the divisions.

• Process team registrations in accordance with the HKLTL Rules and guidelines.
• Maintain team lists and a player database.
• Liaise with coaches for Coaches Assessments for new players.
• Prepare season-ending result summaries across divisions and scenarios for team movements.
• Prepare team lists and detailed court locations for the handbook.
• Maintain captains’ contact list with team court locations.
• Participate in Executive Committee decisions as they arise.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

Scheduler

Set match schedules for the season.

• Compile the school calendars for all the major schools in Hong Kong.
• Compile the public holidays for the year ahead.
• Determine the court limitations of various club and public venues.
• Create match schedules for each division with consideration for venue restrictions, school calendars, holidays, and division input.
• Publish final schedules such that captains have adequate time to secure court booking.
• Participate in Executive Committee decisions as they arise.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

Recruiter

To make the HKLTL accessible to all Hong Kong women interested in playing tennis on a team.

• Plan and execute HKLTL Open Day events to recruit players to the league.
• Respond to all enquiries through Social media and our website.
• Work with Division Representatives and Captains to facilitate the placement of new players.
• Work with our coaching partners to form teams by bringing players at similar levels together.
• Participate in Executive Committee decisions as they arise.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

General Committee 

Division Representatives

Primary point of contact for captains and division liaison to the committee.

• Represent division views in Committee meetings and communicate meeting outcomes to captains.
• Act as the initial contact for captains for all division complaints and issues.
• Be proficient in league rules and procedures to ensure efficient functioning of the division.
• Publish weekly match results in a timely manner.
• Assist the Registrar with annual team registration and ongoing maintenance of division team lists, match results and player statistics.
• Assist the Scheduler with the match schedule for the upcoming season.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

Social Coordinator 

Plan, direct and supervise all social events for the HKLTL.

• Organize social events to enhance relationships within the league and serve the community through fundraising for selected charities that align with the league mission.
• Direct all event decisions including venue, theme and charity beneficiary selection.
• Prepare event budget, schedule and programming including sponsors, awards, and prizes.
• Supervise the set up and running of all events including decorations, fundraising, and vendor management.
• Chair the social subcommittee.
• Plan, schedule, and run social subcommittee meetings.
• The subcommittee should have a minimum of five members.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

Social Media Coordinator 

To manage all matters pertaining to the HKLTL Social Media presence.

• Communicate with all HKLTL news with our followers in an engaging and informative manner.
• Oversee all updates of the HKLTL website, Facebook and Instagram accounts.
• Develop and present content across all accounts that aligns with and accurately reflects league objectives and values.
• Create and communicate a consistent brand for the league by working with league partners, identifying trends, and understanding the broader tennis community.
• Maintain systematic, transferable and user-friendly records that ensure HKLTL operational continuity.

 

Non-committee Roles

Social Subcommittee

Support the Social Chair in all aspects of HKLTL event planning.

• Assist with all event decisions including venue, theme and charity selection.
• Organize social events to enhance relationships within the league and serve the community through fundraising for selected charities that align with the league mission.
• Assist in all event decisions including venue, theme and charity beneficiary selection.
• Aid in the set up and running of all events including decoration, fundraising, and vendor management.
• Attend social subcommittee meetings.
• The subcommittee should have a minimum of five members.

 

Website Renovation Subcommittee 

Support all aspects of HKLTL website redevelopment.

• Assist in all website renovation decisions including website designer selection, website functionality and appearance.
• Attend website subcommittee meetings.